Pressure washing software for square-foot quotes, deposits and rain days
Bring your measurements and the quote prices every surface at your own rate, with sealing and gutters as add-ons the homeowner ticks. Take a deposit on deck and sealing jobs, let the AI Receptionist answer while the machine is running, and keep the monthly drive-thru on its day when rain moves the rest.
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The quote takes longer than the driveway
A homeowner wants a price for the house, the driveway and maybe the patio. You measure from the satellite view, multiply in the notes app, and text back one number. She asks what the gutters would add. On Saturday the phone rings three times while the surface cleaner is running and you hear none of them. Then the forecast turns: Thursday's rain pushes three jobs, the deck you held a day for cancels the night before, and the restaurant's monthly bill is two weeks late.
Square-foot quotes and add-ons
Your measurements in, a priced quote out, with the add-ons she ticks
Each surface is its own line: square feet times your rate, the same way every time. Put the house wash, driveway and walk in as required, and the patio, gutter brightening or sealing as add-ons the homeowner ticks from her phone. Your minimum can be a service of its own. You're told when she opens the quote, so you call that evening, not next week after she's hired someone else.
- House soft wash, 2,380 sq ft at $0.20
- Driveway, 800 sq ft at $0.25
- Back patio as an add-on
- Gutter face brightening, 160 ft at $0.75
- A notification when she opens it
Deposits
A deposit on the deck job, so the night-before cancellation isn't free
Ask for a deposit on the estimate, as a fixed amount or a percentage: $100 on a small job, 20% on a $1,840 deck strip and seal. The homeowner pays it on the page where she accepts, by card, ACH or PayPal, through your own Stripe, Square or PayPal account, and BestMate adds no fee of its own. When the deck is done, the invoice charges only what's left, and she pays it from the text before you've rolled up the hose.
- 20% of $1,840: $368 when she accepts
- $100 fixed on smaller jobs
- The $1,472 balance paid from the text
- Cash or a check recorded by hand
- Payouts straight from your provider
Calls over the engine
You can't hear the phone over the machine. It still gets answered.
On the Pro plan, the AI Receptionist answers on its own US number while you're on the wand. It gives the prices you've set for a house wash or a driveway and never makes one up, takes messages, and turns a caller's request into a booking request with their preferred 2-hour window for you to confirm. When the machine shuts off, every call is in the inbox with a summary and the written transcript, and new callers are already in your leads.
- House wash and driveway, a request to confirm
- Paver sealing price, from your services
- HOA message: call back Monday
- Spring Saturdays and 9pm calls
- 500 minutes a month on Pro
Your website
A yard sign and a truck door with a real web address on them
Every BestMate account comes with its own website, in your colors, with up to four services, your crew, and a gallery of your before-and-after shots with a line under each. Customers tap to call, send a message or book a time, and every message and booking lands in BestMate as a request, with the customer added as a lead. Put the address on the sign you leave in the lawn and on the truck. Already own a domain? From the Basic plan up, the BestMate team connects it for you.
- Your own web address, ready on day one
- House washing, driveways, roof soft wash
- A before-and-after gallery, edited from your phone
- The message form lands as a request
- Your own domain connected, Basic plan and up
Rain days and repeat accounts
Rain moves the week. The monthly drive-thru stays on its day.
Commercial accounts repeat on their own: the drive-thru and dumpster pad on the first Monday of every month, the shopping center sidewalks every 3 months. Homes can repeat once a year, so last spring's house washes are already on the calendar. When rain is coming, open each job you need to move, change the day for this booking only, and text the customer from their record. See the week on the web and each day on your phone, with every job assigned to whoever's running the rig.
- Taco Rio drive-thru, 1st Monday monthly
- Park Road Shops sidewalks, every 3 months
- Last spring's house washes, yearly
- Thursday's rain: three jobs moved, one at a time
- Each crew member gets an email for their jobs
Chemicals and fuel
Snap the bleach receipt at the counter. See what September made.
Log each expense with a photo of the receipt: the sodium hypochlorite, the surfactant, the gas for the machine. Pick one of 15 categories like Materials or Fuel and Mileage, and your crew can log their own. The expense report totals spending by category for any dates, and profit and loss puts it against what you invoiced. It's by the month, not the job: expenses aren't tied to single washes.
- Four jugs of 12.5% SH, under Materials
- Machine gas, under Fuel and Mileage
- Crew members log their own receipts
- Report emailed to your accountant as a CSV
- September's net profit, from profit and loss
Quote the driveway before you leave it
Start a 14-day free trial and send your next square-foot quote today.
14-day free trial · No credit card required · Cancel anytime