Handyman software that turns "just a few small things" into a priced quote
Say the list into your phone with the photos she sent, and BestMate drafts the lines at your rates. She ticks what she wants, signs, and pays from a text, even when the landlord paying is two hours away.
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Nine small things, three blurry photos, one evening gone
The request comes in at 9pm as a text: just a few small things, three blurry photos and "whenever you can." Turning that into a clear price takes an evening you don't have, so it waits, and she hires whoever answered first. The jobs you do get often start with no price in writing, which is how a shaky toilet turns into four days of subfloor and a $1,100 bill she calls a $300 job.
AI Estimator
Her text, your walk-through, a priced draft in under a minute
Read the list into your phone the way you'd tell a helper, and add up to 10 photos, the blurry ones she texted included. The AI Estimator drafts each item as a line at your own numbers: hours at your rate where you bill by the hour, your flat price for the TV mount, materials with your markup. It also writes what's included, what it assumed and what's not included, so "rotted subfloor not included" is on paper before you start. Check it, change it by saying so, then send it as a normal estimate.
- Spoken: latch, recaulk, TV on the wall, 3 holes
- Up to 10 photos, from your camera or hers
- Your hourly rate and your flat prices
- "Not included: electrical, rotted subfloor"
- "Drop the caulk, use my $95 rate"
Punch lists
The list on the fridge becomes one quote she ticks
Every item becomes its own line at your price. The must-dos are required, the drywall patch is recommended and starts ticked, and the door handles and garage shelves are optional boxes she can take or leave. She ticks what she wants and signs on her phone or yours, and the total follows her picks. If the toilet turns into a subfloor, stop and send a second estimate before you open the floor, signed before you pick up the pry bar.
- Mount a 65 in. TV, cords in the wall, $225
- Patch 3 drywall holes, texture and paint, $285
- Recaulk tub and shower, $160
- Minimum charge as a required line
- A second estimate when the job grows
Customer texts
"Was that extra?" answered from the thread
Text customers from BestMate and their replies, photos included, land in one inbox instead of between your family chat and the soccer parents. Her texts sit on her record next to the estimate she signed. When she asks if the garage shelves were part of the visit, there's her text asking for them and line 6 of the quote she signed. No scrolling, no arguing, no free work.
- Her photos saved with the conversation
- A push when she texts back
- Unread counts on your phone and the web
- She gets a normal text, no app to download
- Texts stay with the business, not your cell
Getting paid
The landlord two hours away pays from the link
Rentals mean the person paying isn't the person who let you in. Text or email the invoice and the landlord pays by card, ACH or PayPal from wherever they are, through your own Stripe, Square or PayPal account. It marks itself paid and you get a Payment received email. The neighbor who pays in cash or by Zelle gets recorded by hand, so the balance is right either way, and BestMate adds no fee of its own.
- Card, ACH or PayPal from the link
- Zelle, cash or check recorded by hand
- A deposit before you buy materials
- No fee from BestMate on top of your provider's
- Review request emailed once it's paid
Regulars and landlords
Landlords on their own rate, and what each one owes
Most handyman work is repeat work. Give the landlord with 30 units their own price list, and every quote and invoice for them comes out at that rate without you doing the math. Open their record and every request, estimate, job and invoice is there, plus what they still owe, so you know before you take the next call. Gate codes, the paint color in unit 4 and "tenant has a dog" go in the notes.
- A price list on the landlord's record
- Every unit's job on one record
- What they owe before you pick up
- Notes: lockbox code, paint colors, the dog
- Your normal prices for everyone else
Price the next list before you pick up a tool
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