Know what you actually made this month
Photograph the receipt at the counter and it's filed with the expense. Profit and loss puts every expense against what you invoiced, so you see net profit instead of guessing from the bank balance.
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How it works
Log it at the counter
Add an expense with a name, the date, the amount, one of 15 categories and a short description. Attach the receipt by taking a photo, picking one from your gallery or adding a file.
Let the crew log theirs
Team members add what they spend themselves, receipt included. You choose whether each person sees only their own expenses or everyone's, and whether they can edit or delete them.
Check profit and loss
Pick the dates and see income, cost of goods sold, gross profit, operating expenses and net profit. It uses what you invoiced in BestMate, so there's nothing to import.
Send it to your accountant
Email the expense report to yourself or your accountant as a CSV that opens in any spreadsheet, one row per expense with its date, name, category and total.
Net profit, not a guess from the bank balance
A busy June can look great in the bank account until the supply house bill clears and next month's deposits are spent. Profit and loss shows income, cost of goods sold, gross profit, operating expenses and net profit for the dates you pick, so you know whether the month paid after materials, fuel and the crew.
The receipt goes with the expense
Photograph the receipt at the supply house counter and it's attached to the expense, not fading in the glovebox until April. One receipt per expense, up to 10 MB, from the camera, your gallery or a file. When the accountant asks about one, search by name, category or amount.
Sorted for tax time
Every expense goes into one of 15 categories, like Materials, Fuel and Mileage, Equipment and Labor. The expense report totals spending by category for any period, so you can see what fuel really cost you this quarter, and your accountant gets a sorted list instead of a shoebox.
A file your accountant can open
Email the expense report as a CSV and it opens in Excel or Google Sheets, one row per expense with the date, name, category, total and description. No retyping from faded paper, and the receipts stay attached in BestMate if they need to see one.
How different trades use it
- RoofingRoofers log every shingle and underlayment run under Materials as they buy it, and see what the month cleared after the supply bills.
- PaintingPainters photograph each paint store receipt at the counter, so the month's Materials total is ready when the accountant asks.
- LandscapingLandscapers log mower and truck fuel under Fuel and Mileage and see it against what they invoiced for the month.
- HandymanA handyman who stops at the hardware store before most jobs keeps each receipt attached to its expense instead of in a coffee can.
- ElectricalElectricians who set a cost price on the panels and breakers they invoice see cost of goods sold in profit and loss, alongside their expenses.
- PlumbingWhen an apprentice buys fittings on the way to a job, they log the expense themselves with the receipt, so nothing is lost before it reaches the office.
Find out what you made this month
Start a 14-day free trial with no credit card, and log today's receipts before they reach the glovebox.
14-day free trial · No credit card required · Cancel anytime