Pool service software for the monthly bill and the weekly stop
Put each pool on a flat monthly invoice that goes out on the 1st on its own, and each stop on its day for the season, with openings and closings set to come back every year. When the pump is grinding at stop 23, snap the motor label, send the repair price before you leave, and text the homeowner a photo of what you found.
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The pump job you found on Tuesday is still in your head on Friday
Fifty-four pools a week, each on its day, and each one a bill at the end of the month. The September invoices still haven't gone out because you were closing pools until dark. At stop 23 the pump is grinding, so you tell the homeowner you'll send a price, and by Friday there are three of those in your head. The homeowners are at work when you're in their backyard, so they never see the green water you fixed, only the bill for fixing it.
Monthly service billing
The monthly service bills go out on the 1st without you
Most weekly accounts pay a flat monthly rate. Set each one up as a recurring invoice in the mobile app, choose the 1st, and end it after the last month of the season. Each invoice is emailed with a Pay Now button for card, ACH or PayPal, and marks itself paid when the money lands. Repairs and closings get their own invoice, texted from the truck.
- Weekly service, $220 a month, May to September
- Chemicals included in the flat rate, or billed as a line
- Closing invoiced the day it's done
- Check from the homeowner recorded by hand
- Email reminder on the due date if still unpaid
Weekly stops
Every pool on its day, every tech on their stops
Set each weekly stop to repeat on its day and end the week the season does, and set openings and closings to repeat yearly, so next April is already on the calendar the day you close. Assign stops to a tech and they get an email with the address and your notes. When a homeowner has a party, move that one visit on its own and the rest of the series stays put.
- Opening in late April, repeats yearly
- Weekly service from Memorial Day, ends late September
- Closing in early October, repeats yearly
- Filter clean every 3 months for year-round pools
- One stop moved for a backyard party
Repair quotes at the pad
Price the pump while you're standing at the equipment pad
Snap the motor label, say what the job is, and the AI Estimator drafts the estimate at your own prices in under a minute, with the horsepower and voltage picked up from the photo. You check every line, change what you want in plain English, and text it before the next stop. The homeowner signs from the link at work, or on your phone at the gate, and pays a deposit if you ask for one. Owner only, in the iOS and Android apps.
- Variable-speed pump, 1.5 HP, $1,485
- Pump install, plumbing and wiring, $375
- Salt cell replacement as an add-on
- The heater that trips, quoted from its label
- Up to 3 photos read at full resolution
Photos by text
Show them the green water before they see the bill
Most homeowners are at work while you're in their backyard. Text them a photo of what you found, with the price to fix it, and their reply lands in the same thread with a push to your phone. The photos stay saved with the conversation, next to their invoices, so when someone asks in September why they paid for an algae treatment in August, it's all there. Texts reach them as a normal SMS, with no app to download.
- Green water after a storm: photo and price
- Cracked skimmer lid, OK to replace?
- Gate left unlatched, photo sent
- The clear pool, the next week
- Replies come in with a push and an unread count
Techs and gate codes
Techs get their stops and the gate codes, not your books
Each tech signs in with their own login, never yours. Set them to see only the stops assigned to them, with the address, the gate code and the dog in your notes, and choose area by area what they can view or change, so invoices and estimates can stay with you. They clock in and out from the same app. When a tech leaves, deactivate them in one step and their history stays with the business.
- Own login for each tech
- Only their assigned stops
- Gate code and equipment notes on every job
- No invoices or estimates unless you allow it
- Deactivate a tech who leaves, history kept
Close the season with every invoice out
Start a 14-day free trial and set your first weekly pool on repeat today.
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