Concrete software for square-foot quotes, deposits and pour days
Bring your measurements and price each slab by the square foot, with the stamped patio, color and sealer as options she ticks. Take the deposit when she signs, move the pour when the forecast turns, and send the balance the day the last slab is done.
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Twelve yards booked for Wednesday. Rain moving in.
You measured the driveway on Saturday and the price is still a number on a notepad: 640 square feet, tear-out, rebar, and she asked what a stamped patio out back would add. Two other contractors have already walked it. When you do win it, the deposit she promised is a check on her counter, the plant wants twelve yards confirmed for Wednesday at 7, four guys are lined up, and the forecast just turned. By Tuesday afternoon you're calling the plant, texting the crew one by one, and trying to remember if you ever told her to keep the cars off the driveway.
Square-foot quotes with options
Stamped, colored and sealed are boxes she ticks, priced by the foot
Each slab is its own line, square feet times your rate: tear-out and haul-off, the driveway at 5 inches with rebar, the front walk. Put the cure and seal in as recommended so it starts ticked, and the stamped patio and integral color as options she can add. She ticks what she wants from the link, the total follows her, and her picks lock when she signs. Put your thickness, mix and reinforcement in the notes, so the 4-inch bid down the street reads like the different job it is.
- Tear-out and haul-off, 640 sq ft at $2.75
- Driveway, 5 in. with rebar, 640 sq ft at $8.75
- Cure and seal, recommended and ticked
- Stamped patio, 320 sq ft, optional
- Notes: 4,000 psi, rebar on 18 in. centers
Deposits
The deposit is paid before you order the concrete
Ask for a deposit on the estimate, as a percentage or a fixed amount, within your state's rules. She pays it on the same page she signs, by card, ACH or PayPal, through your own Stripe, Square or PayPal account, and BestMate adds no fee of its own. You know she's serious before you call the plant and line up the crew, and when the job is done the invoice charges only what's left.
- 25% of $13,968: $3,492 when she signs
- A fixed $500 on a small pad or walk
- Paid into your own Stripe, Square or PayPal
- No fee from BestMate on top of your provider's
- Taken off the final invoice
Pour days
Rain moves the pour. Your calendar and the homeowner move with it.
Put each stage on the calendar as its own job: tear-out Monday, grade and forms Tuesday, the pour Wednesday at 7, saw-cutting the day after. Assign the crew, and each person gets an email and opens the job with the address, your notes on where the truck backs in, and the photos. When the forecast turns, open the pour, move it to Thursday, text the homeowner from her record and call your crew lead. BestMate doesn't check the weather or call the plant: that's still your call before the cutoff.
- Tear-out, forms, pour, saw-cut: one job each
- Four people on the pour, an email each
- Truck access and washout spot in the job notes
- The pour moved to Thursday, one job at a time
- Your calendar in Google, Apple or Outlook
Crew hours
Pour days run long. The hours are on their phones, not on a napkin.
Every finisher and laborer gets their own login, and you choose what they can see, down to only their own jobs. They tap Clock In when they get to the site before the first truck and Clock Out when the slab is finished and the tools are washed, and a forgotten clock-out gets fixed on the web. The timesheet report totals the week for each person to 2 decimals, ready to copy into however you pay. It records the time, not where they are: there's no GPS.
- Own login for every finisher and laborer
- Clock in at 5:40 on pour day
- Missed clock-outs fixed on the web
- Weekly hours per person, to 2 decimals
- Entries emailed to you as a CSV
Getting paid at the end
The last slab is sealed. The balance goes out before you load the trailer.
When the patio is stamped and sealed, convert the estimate to an invoice: every line is already on it and the $3,492 deposit is already off, so the balance reads $10,476. Text her the link from the driveway and she pays by card, ACH or PayPal with no login. You're told when she opens it, a check or Zelle gets recorded by hand, and if it's still unpaid on the due date, BestMate emails her one reminder with the invoice attached.
- Lines filled in from the accepted estimate
- Deposit already off: $10,476 due
- Sent by text before you leave
- Check or Zelle recorded by hand
- One reminder email on the due date
Ready-mix tickets
Snap the ready-mix ticket before it's a wet wad on the dash
Log the delivery ticket as an expense with a photo of it: the yards, the fuel surcharge, the extra unload time. Pick a category like Materials or Equipment, and let your foreman log the rebar and form stakes he picks up on the way. The expense report totals spending by category for any dates, and profit and loss puts it against what you invoiced. It's by the month, not the pour: expenses aren't tied to a job, so it won't give you a cost per yard.
- 10 yd of 4,000 psi, under Materials
- Rebar and stakes, logged by your foreman
- Pump and saw rentals, under Equipment
- September's profit and loss
- Expense report emailed as a CSV
Price the slab before you leave the driveway
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